Mystical Events Total Event and Meeting Planning with Entertainment

We provide

We begin to plan your Exhibit Room by asking a few questions which should lay the groundwork for organizing your event.

Is This A Stand Alone Trade Show Or
An Exhibit Room Attached To An On-Going Conference?
Both will gather together various industry related Exhibitors.

A Trade Show will usually attract paying visitors from the public sector who are interested in that industry.

An Exhibit Room at an on-going Conference will normally attract only the Attendees of that Conference, with admission being paid through the Conference Registration.

The answer to this question will help determine your budget requirements, Location Site needs, and outside promotional costs.

When Is Your Exhibit Conference Being Held?
Most organizations attempt to hold their Annual Trade Show and Conference during the same week each year. This helps with planning in many areas, for yourself as well as your Exhibitors and Attendees.

Of course, if you are attached to an on-going Conference, the date and time has already been set.

Where Is Your Exhibit Conference Being Held?
Again, if you are attached to an on-going Conference, your concern will be "Where is the Exhibit Room Located within the Conference Site?"

If your previous Trade Show Conference Site Services were perfect, don't change a thing. If however, your last Conference was not perfect, now is the time to take total control of this Trade Show Conference.

How Many Exhibitors Are You Expecting?
Not only do you need to prepare the sizing and booth space for each Exhibitor, you will also want to be prepared for the staff members each Exhibitor will be bringing.

How Many Attendees Are You Expecting?
The amount of Attendees expected is a natural selling point to the Exhibitors. They will also want to plan their promotional strategy: what to hand out and how many.

As host of this Trade Show and Exhibit Conference, you will want to use this opportunity to reinforce the message of your own products and services. Bring enough marketing materials to give to everyone who is attending, Exhibitors and Attendees alike.

What Is The Size Of The Exhibit Room?
Your Exhibit Room should be large enough to comfortably hold all of your Exhibitor's Booths, allow room for the Exhibitors to enter and exit their Booth, and have enough floor space for the Attendees to visit each Booth without feeling crowded.

What Are Exhibit Conference Goals?
Naturally, your goals would include exhibiting the products and services of your organization.

As the host of this Conference, another concern may be to gather other like-minded companies at one location.

Perhaps your organization is about to introduce a revolutionary new breakthrough in your field, now would be the perfect time to do this.

What Is The Theme Of Your Exhibit Conference?
If you are attached to a Conference, you may want to expand on the original Conference theme. Trade Shows do have a little more flexibility.

If your Conference Theme was "Building a Better Tomorrow with Today's Tools", you may want the Exhibit Room to follow the theme as "We Have The Tools You Need To Build A Better Tomorrow".

This Theme could be carried out with the design of the room reflecting a "futuristic look" (mylar shiny) and enlarged tools as off-center pieces.

With each Exhibitor aware of the theme, they may design the Exhibit Booths and Promotional Material accordingly. Remember, this is also an opportunity for the Attendees to meet potential future partners. This idea could also be used in designing the actual Exhibit Room.

What Is The Agenda?
From the initial Set-Up to the final Take-Down, the Schedule of Events will help organize your preparations, and allow the Exhibitors to plan their schedules according to your Conference.

Acknowledge potential peak visitation times, Announcement and Door Prize Drawing times and Exhibitor Lunch plans. This will help the Exhibitors plan for their own Booth Staffing and Attractions.

Remember to include the Agenda in the Finalized mail-out packets, so that your Exhibitors can structure their schedules.

Will You Have Entertainment?
If so, consider the size of the stage, and the space where they can best be seen and heard.

Will You Be Offering Gifts?
Door Prizes are a wonderful Thank You to the Exhibitors as well as the Attendees. These complementary gifts will serve as souvenirs and reminders of a wonderful event while inspiring return business, and possibly opening the doors for future business.

What Is Your Budget?
This question sets the tone for your entire Trade Show and Exhibitor Conference. Location Sites, Room Design, Catering, Entertainment, Promotions, Awards, and all other Trade Show needs are marked by how much money you can spend.

By utilizing our local Alliance Partners as sources, we will help you to find the best Conference, Design Creators, Caterers, Entertainment and Door Prizes for your Trade Show and Exhibit Conference.

Will You Have An Exhibit Booth?
This is a perfect opportunity to reach many Exhibitors and Attendees with your products and service information.

Now that you have answered the preliminary questions and designed your Trade Show and Exhibit Conference according to your needs, contact Mystical Events by email:services@mysticalevents.com or call us at (808) 924-6972, so that we can help you create Your Perfect Trade Show and Exhibit Conference.

Trade Show and Exhibit Room Questions

Conference Planning Guide

Exhibit Booth Design Guide

Plan Guides Home Page

Mystical Events Home Page

Contact Mystical Events

Corporate Services Home Page